Minutes

Soule School PTA Minutes

June 17, 2008

The meeting was called to order by Christine Cochran at 7:00 p.m.

In attendance

Noreen Fantasia, Alicia LaDuke, Susan Stanganelli, Christine Nippert, Jen Guizlian, Jennifer Metcalf, Christine Cochran and Tara Hailey

Board

The Board met to transition in the new 2008 – 2009 Executive Board. Introductions were complete and the sharing of information and documentation from old to new members.

Budget

Discussed Budget Adjustment - Increase the end of year breakfast budge to $120 and the senior breakfast budget to $65

New Business

Christine Cochran – Delegated to Jen Metcalf the task of sending out the Agenda for all PTA meetings and delegated to Tara Hailey the task of collecting the PTA mail at the school.

Back to School Picnic – Have Lucille send out a signups notice immediately upon returning to school and get a PO for the Grill (Complete this during the August Meeting)

Bylaws – Update PTA bylaws to include Title and Role changes for the following positions.

Recording Secretary Role defined to include:

Updating the PTA website

Preparing the Welcome Back Newsletter

Preparing Flyers for Upcoming PTA Meetings

Prepare monthly meeting Agenda – (outstanding items from previous meeting, send out request for new items and have Anna approve, print out 10 copies for the meeting)

Media Secretary – Changing name to Press secretary and role is defined to include:

Preparing Monthly Newsletter

Notifying Newspapers of PTA news and events

Corresponding with Anna Parrill to verify and approve all notices within time frame allotted

Board Members - Need to vote in Rebecca Edgington as co-volunteer role for the September meeting for outstanding board positions.

Room and Recess Parents - Discuss with Anna Parrill the PTA’s position on selecting Room and Recess Parents. The PTA wants to delegate that responsibility to the Classroom Teachers.

Committee Reports

Back to School Picnic – Need to confirm Committee Chairperson volunteer list

Holiday Parade – Find out what the theme is and find someone to Chair the committee

Reflections – Theme is “WOW” – find someone to Chair that committee

Announcements

Next Meeting

August of 2008

.